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What is the goal repository?

The goal repository allows template creators to create goals that can be reused in multiple templates. Template creators can create new goals in the goal repository and convert existing goals from template goals to repository goals.

Without the repository, goals are separate entities in portfolios and templates. With the goal repository, goals can be reused in multiple templates, making it easier to monitor longitudinal development on goals across templates.

Note: Repository goals can be edited by the owner of the repository goal. These changes will be reflected in your template. If any students import your template AFTER these changes have been made, their portfolio will also reflect these changes.

Viewing repository goals

Repository goals can be created and managed by power users with Template Creator privileges. These can be assigned by the Portflow administrator.

To create or manage repository goals, go to the Templates tab (1). Then click on the Goal Repository tab (2). This table lists all existing repository goals. You can use the search bar to find goals by their short or long names.

(If the table is empty, no repository goals have been created yet).

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Creating and managing repository goals

To create a new repository goal, click the + New repository goal button (3).

By clicking on the name of a repository goal, you can view and/or edit the repository goal. Editing is only allowed for repository goals of departments to which you belong.

The image below shows an example of a repository goal:

1. Information about the repository goal, including its long name, short name and description

2. The sub-goals in the repository goal.

3. Edit button. Click the three dots for more options to manage the repository goal.

4. Details of the repository goal, e.g. department and number of times the goal has been used in templates.

5. Add a new sub-goal to the repository goal.

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Convert existing goals

If you already have one or more goals in a template, you can convert them to repository goals. This way, you don't have to create repository goals from scratch. To do this, go to a template which contains goals, go to the ‘Goals’ section and select the ‘Convert to repository goal’ option from the action menu (accessible via the three dots).

If you used goals in a template before the goal repository was introduced, and you would like to reuse the same goals, you only need to convert the goals in the ‘old’ template to repository goals. You can then import the repository goals into the 'new' template. Now students can continue working on the same goal they had imported before.

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